Why Preventive Maintenance of Audio-Visual (AV) Systems is more Effective Than Doing Break Fixes

August 19, 2023by AllWave AV

Why Preventive Maintenance of AV System is more beneficial than break fixes


In today’s business world, AV tools play an essential role in the day-to-day operations of many organisations. They are extensively used for working on ongoing projects, planning future goals, and communicating with customers. Any malfunction in an AV system can result in significant internal and external issues. One way to address this is through preventative maintenance, rather than only repairing them after they break down. In this article, we will discuss three reasons why preventative maintenance of AV systems is a cost-effective measure for organisations.

preventive maintenance

Systems Run Better With Preventative Maintenance:

AV systems are crafted to operate in a specific manner. Essential to this are regular hardware and software updates. A crucial component of preventive maintenance that ensures the optimal functioning of AV systems. Neglecting preventive maintenance might not lead to immediate breakdowns, but the performance of your audiovisual setup could fall short of its potential. Getting an Annual Maintenance Contract from one of the best AV Integrators will be a safer action to take.

Preventative Maintenance Is Quicker:

When something in your AV system stops working, a lot of things have to be done before it gets fixed. First, someone needs to tell about the problem. Then, they have to let the AV Support team know or tell the people who can help. After that, the tech team spends time fixing the issue and making sure it doesn’t happen again. All these steps can take hours or even days. Compare this to the time it takes for a tech person to install new software, fix a lamp, adjust a wire, or clean the devices. It’s clear that the time difference between fixing a problem and taking care of your AV system regularly is one big reason why maintaining AV systems before issues occur is more cost-effective. With regard to AV solutions, video conferencing, and having an AMC, this is especially true.

The Hidden Cost Of User-Side Issues:

There are costs that are difficult to document and are frequently much greater than the cost of repairing your system. If a component of your audiovisual equipment malfunctions while it is being used by a Consumer. Consider the impact it would have, for instance, if you were attempting to close a significant deal with a Client over a video call in your boardroom when your AV system failed and was unable to be repaired right away. You would not only miss the chance to persuade the Client that your services are worthwhile, but you also run the risk of damaging the prospect’s impression of your company. This is an immeasurable risk that you cannot afford to take if you want to maximize your revenues and make a good impression with experience.

Many businesses are worried about the cost of maintaining their AV systems. While it is true that there are some costs involved, it is important to think about the cost of your system going down. Shorter fix times, better AV performance, and making a better impression on customers are all reasons why preventative maintenance of AV systems is cheaper than only performing maintenance when something breaks.

The Ultimate Guide to an Annual Maintenance Contract


Preventative maintenance of audiovisual (AV) systems in businesses is a cost-effective measure. Businesses can ensure that their AV systems run better, prevent problems from occurring, and address any technical issues more efficiently. Neglecting preventative maintenance of AV systems can lead to costly and time-consuming repairs. It can have an impact on the reputation of the business. By investing in an annual maintenance contract businesses can potentially save more money in the long run. While there’s costs associated with preventative maintenance, it is a safer option compared to addressing issues only when they arise.