6 Essentials to Establish the Hybrid Workplace and Develop a Sense of Safety & Security

April 30, 2021by AllWave AV

Essentials for Hybrid Workplace Development  

The outbreak of the pandemic has changed the way organizations operate. What “normal” looked like pre-pandemic has changed drastically, with offices sitting vacant and houses bustling with the sound of ongoing meetings and calls.

Businesses and people are anticipating the start of what could become the new standard in the future. One of them would entail a change to a new “hybrid workplace”.

Even if the lockdown and government restrictions get lifted, getting employees to work would never be the same.

This indicates that businesses should prepare to implement a hybrid workplace model, in which workers can choose to work at the workplace with social distancing or simply work from home.

Businesses must plan for a hybrid workforce model that balances remote work and working from the workplace post-pandemic as working remotely has become the new normal.

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Essentials to Establish the Hybrid Workplace

Organizations must ensure that powerful digital workplace tools are in place for smooth collaboration and safety, given that workers can work from a variety of places, including their homes and offices. These tools help companies become more agile and have a meaningful employee experience at every level.

Here are 6 key considerations that every organization should keep in mind to establish a hybrid workplace and develop a sense of safety and security amongst employees.

  •  Thermal Scanners at Entry Points

Businesses will continue to use thermal scanning to help slow the spread of COVID-19 as companies reopen around the country. It is the simple process of checking the temperature of the employees before they begin work or enter the building.

Temperature can be checked using two methods: handheld thermometers and thermal cameras.

Handheld thermometers are small instruments that measure a person’s body temperature using infrared. An operator must hold the thermometer at a range of one to four feet and level it at the person’s forehead.

Thermal cameras, also known as thermal imaging systems, is a tool that detects a person’s face and looks at their tear ducts to determine their body temperature. This image is captured from a distance of 6 to 15 feet.

6 Essentials to Establish the Hybrid Workplace and Develop a Sense of Safety & Security

Why Thermal Scanners?

Fevers are one of the few COVID-19 signs that can be detected. According to a recent study, 80% of people infected with COVID-19 had a fever. As a result, companies must use temperature screening to detect people who are infected and curb the virus’s spread.

  •  Visitor Management Systems

For effective and robust visitor operations, a smart visitor management system is required. It’s a touchless device focused on QR codes and facial recognition to make your guest lobby COVID-secure and hygenic. A guest self-service kiosk streamlines and automates the reception operations.

Access control hardware and parking systems are easily integrated with the EntryPoint visitor management system. You’ll get guest updates and analytics in real-time. From a centralized dashboard, manage various entry points and locations.

Why Visitor Management Systems?

Increased foot traffic exposes both large and small businesses to possible risks to their workers. That’s why having an enterprise visitor management system on your side is critical.

A visitor management system encompasses all of an organization’s procedures and practices for managing the movement of visitors from beginning to end, as part of the larger picture—the visitor experience.

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  • Room Management Systems for Effective Space Utilization

Users can book space online, whether it’s desk space or a conference room – if and when they need it with the room management system.

Facilities Managers may use the GoBright meeting room booking system to manage office space and ensure it is completely used at a low cost. It also ensures that visitors are checked in and guided efficiently to the appropriate location, enhancing their experience.

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Why Room Management System?

Room management systems are about handling the office’s room facilities and understanding how they’re used.

Nothing irritates anymore more than arriving for a meeting at the office to discover that there are no meeting rooms open. When you go into the workplace, you want to make the most of your time so you can collaborate with teammates, exchange ideas, and make joint decisions.

  • Seat Management Systems for Social Distancing

Have you ever dreamed of an office with a seat with your favorite view? But will it be yours only if you arrive at the office first thing in the morning? And, in order to make sure that you sit on it every day, you must arrive early each day. In a nutshell, that’s a hot-desking concept.

Hot-desking has become a common norm of working life, thanks to the proliferation of remote work, open office plans, and shared coworking spaces.

It motivates employees to work when and where they want, and it’s a tool that self-employed people and existing businesses use to remain active and connected, no matter where their work takes them.

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Why Seat Management System?

By reducing the number of workers with permanent desks, managers may investigate the concept of “hot desking”. This will immediately maximize space since the desk will be accessible for use while an employee is not in the office, decreasing the amount of space required.

  • Hiperwall for Online Collaboration

It’s important to improve teamwork practices for groups of geographically scattered workers. This can be done with efficient collaboration tools like Hiperwall.

Hiperwall is a software company that specializes in interactive video walls. Hiperwall is used by organizations all over the world for their vital shared virtualization needs.

Hiperwall creates the ideal collaboration atmosphere by allowing each employee to send content from their computer to the main screen, where it can be used by anyone in the huddle room, regardless of whether they are physically present or not.

6 Essentials to Establish the Hybrid Workplace and Develop a Sense of Safety & Security

Why Online Collaboration?

Meeting participants will be able to share multiple sources of content from multiple locations. Since teams can see and share together, they can do more, allowing for more innovative and productive ways of working.

Build confidence, and maximize efficiency by bringing the distributed employees together in a collaborative workspace.

  • Digital Signage at Common Areas

Digital signage is a method of showing information on a computer that can help make the workplace safer, reinforce employee relationships, and increase employee involvement.

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Visitors are greeted, meeting schedules are shown, and visitors are led to interactive wayfinding on touchscreens to find their way around campus using digital signage solutions.

Student lounges, cafeterias, break rooms, call centers, manufacturing floors, conference rooms, and practically any public space or network will benefit from them.

Why Digital Signage?

In common areas and open spaces, display important business messages and success indicators. Many of these messages will be similar to those sent to personal devices, but some will be exclusive to a specific venue.

Displaying various content through the facility’s digital signage is quick and easy with pre-determined scheduling rules and channel configurations.

Let’s Make Your Hybrid Workplace A Success

Hybrid workplaces are here to stay for the near future, and businesses must adapt their strategies to accommodate the modern ways of working. Organizations must broaden their workspace beyond just physical locations.

To enhance internal communication, drive efficiency, optimize teamwork, and reinforce company culture, they should adopt efficient, scalable, and versatile digital workplace platforms.

Working in a hybrid model is not a return to pre-Covid norms. It’s a brand-new opportunity that can help businesses get the best of both worlds.

While there is no one-size-fits-all approach and some reorganization might be needed, striking the right balance will help increase efficiency, employee satisfaction, and corporate performance.