Project Overview

When OmneNEST set out to build a co-working facility in Mumbai, they had a clear vision: a workspace that serious businesses would actually want to work in. That meant the meeting rooms, boardrooms and common areas had to feel enterprise-ready not like an afterthought.

The challenge they brought to Allwave AV Systems was straightforward on paper but complex in execution: design and deliver a complete audio-visual and video conferencing setup across six distinct spaces, from compact meeting rooms to a large open town hall. Furthermore, everything had to work together, look clean, and be easy for any tenant to walk into and use without a learning curve. As a result, the solution required careful planning, seamless integration, and a strong focus on user experience.

Allwave AV took the project end-to-end. That means schematic design, equipment procurement, installation, system programming, commissioning and user training all within a 30-day window.

Today, every room at OmneNEST runs on a unified, enterprise-grade collaboration infrastructure. Whether a tenant is hopping on a quick Teams call in a 12-seat boardroom or hosting a hybrid all-hands in the townhall, the experience is consistent, reliable and built to professional standards.

ABOUT THE CLIENT

OmneNEST is a modern co-working and managed workspace provider that delivers flexible office environments for startups, SMEs, and large enterprises. Its Mumbai facility hosts multiple organizations and features a variety of workspace solutions, including meeting rooms, executive boardrooms, collaborative work areas, and a large Town Hall designed for company-wide gatherings, presentations, and events.

In a dynamic multi-tenant environment, reliable audiovisual technology plays a vital role in supporting day-to-day business operations. In addition, occupants require seamless video conferencing, wireless content sharing, room scheduling capabilities, presentation tools and high-quality audio solutions to facilitate client meetings, team collaboration, training sessions, and hybrid work experiences.

As demand for Microsoft Teams and Zoom meetings continued to grow, OmneNEST required a scalable and future-ready AV infrastructure that could deliver a consistent, intuitive and high-performance collaboration experience across all meeting and event spaces. The objective was to enhance workplace productivity, maximize room utilization and provide tenants with a seamless communication environment regardless of the meeting format or room size.

The AV Solution

Meeting Room 1 — Video Conferencing – Small Room:

A 14.6 ft × 12 ft room built for focused team meetings is available. The team selected the Yealink MeetingBar A40-031 as a single-appliance Microsoft Teams and Zoom solution that combines dual 48MP cameras, an 8-microphone array and 20W speakers in one clean unit. The CTP25 touch panel handles in-room control, while a Yealink Room Panel E2 at the entrance manages room scheduling. No rack, no cables to manage just one device that works.

Meeting Room 2 — BYOD-First Integration

Rather than replace the client’s existing Poly Studio USB Video Bar, Allwave AV extended it. The team added a custom HDMI/USB faceplate to provide clean laptop connectivity and installed a Poly TC10 Touch Controller to align room scheduling with the rest of the facility. Furthermore, the solution preserved the client’s prior investment while standardising the user experience across the workspace.

Boardroom 1 — Extending a Working System

The team retained the existing Poly X52 VC bar and TC10 panel and supplemented them with additional compone Allwave AV added a Poly 875M6AA table microphone for extended audio coverage in this 15.1 ft × 12 ft room, along with a Gigatronics Cable Cubby for organised table connectivity. A Poly TC10 room scheduler completed the upgrade a minimum intervention that delivered a noticeably improved experience.

Boardrooms 2 & 3 — Divisible Room Architecture

This was the most technically involved configuration in the project. On a normal day, Boardrooms 2 and 3 needed to operate as two independent 14.6 ft rooms with separate meetings, separate calls, and no bleed between them. However, for larger gatherings, they needed to combine seamlessly into a single 35 ft × 14.6 ft conference suite. Consequently, the AV system had to adapt automatically to both room configurations.

That kind of flexibility requires more than just a partition wall. Allwave AV designed a Master-Slave architecture with Boardroom 3 as the primary control point. At the heart of it sits the Yealink MCoreKit-C5U-MS an Intel Ultra 5 Mini PC paired with the MTouch Plus panel running Microsoft Teams Rooms. Three Yealink UVC86 Dual Eye 4K cameras handle video coverage across both rooms, with AI-driven Auto Framing and Speaker Tracking that follows the conversation without anyone touching a control.

Four Yealink VCM36-W wireless conference microphones manage audio across both rooms, providing 360° voice pickup in independent and combined room configurations. The Yealink AVHub acts as the central processor, managing multi-camera switching, divisible room logic, and BYOD connectivity. Furthermore, a Quantumtech 4×4 HDMI Matrix Switcher with HDBaseT extenders handles display routing seamlessly, regardless of whether users operate the rooms independently or as a combined space. When the partition opens, the system adapts no manual reconfiguration needed.

Town Hall — Professional Large-Venue AV

At 39.6 ft × 30.11 ft, the Town Hall is the facility’s flagship event and collaboration space. It demanded a professional build  not a scaled-up meeting room setup. Allwave AV delivered:

• Yealink MCoreKit-C5U-MS + AVHub for Microsoft Teams Rooms with multi-camera and BYOD processing capability

• 3× Yealink UVC86 Dual Eye 4K cameras one presenter-facing and two audience-facing, for full-room video capture

• QSC Core 110f v2 DSP for professional audio processing, acoustic echo cancellation, and system-wide control

• Helvia ZEUS 2350 CA 2×350W power amplifier driving 12× Helvia GLOBE-560XW 40W pendant ceiling speakers in a dual-channel configuration for even, intelligible audio across the entire floor area

• Audio Technica ATW-13HH2 dual-channel handheld wireless microphones (×2) and ATW-11HH2 beltpack systems (×2) with AT829CW collar mic and PRO92CW headworn attachments for fully wireless presenter mobility

• Quantumtech MT-H8M44 4×4 HDMI Matrix Switcher distributing content to three client-supplied displays via 4× MT-HDBT01 HDBaseT extenders

• Netgear GSM4212PX 12-port PoE+ managed switch for AV device management

• 17U Valrack housing all rack-mounted equipment in a clean, serviceable format

No complex enterprise AV project runs without real-world challenges. What sets a reliable AV integration partner apart is not just the ability to plan it is the ability to adapt without losing time.

The Challenge

Co-working environments are uniquely complex to equip with AV infrastructure. In addition, multiple tenants use these rooms, often simultaneously, and each tenant brings different technology expectations. Furthermore, when you add a mix of client-owned legacy equipment, a divisible boardroom configuration, and a large open Townhall, the integration challenge becomes considerably more demanding. As a result, the AV solution required careful planning and seamless integration across all spaces.

Fragmented AV Landscape

Some rooms already contained client-owned equipment, including Poly Studio USB bars and Poly X52 systems. Therefore, the team retained these devices and integrated them into a unified AV framework instead of replacing them. The goal was standardisation without waste.

Divisible Boardroom Architecture

Boardrooms 2 and 3 needed to function as independent 14.6 ft rooms on a typical day but also combine into a single 35 ft × 14.6 ft conference suite for larger gatherings. This required a Master-Slave architecture with synchronised video, audio, and display routing not a common ask, and not a simple one.

Enterprise Townhall Requirements

The 39.6 ft × 30.11 ft Townhall needed more than a display and a webcam. It required professional distributed audio across 12 ceiling speakers, multi-camera video conferencing with full-room coverage, DSP-controlled sound processing, and content distribution to multiple displays all centrally managed and reliable enough for high-stakes all-hands events.

Room Scheduling Across All Spaces

With six rooms serving a rotating roster of tenants, frictionless room booking was non-negotiable. Therefore, every space required a dedicated scheduling panel integrated with the facility’s calendar system.

RF Interference — Townhall Wireless Audio

During commissioning of the Town Hall wireless microphone system, Allwave AV’s engineers observed persistent audio feedback that DSP configuration alone could not eliminate. As a result, systematic diagnosis revealed RF interference: the original microphone receivers operated on a frequency band already occupied by other RF equipment elsewhere in the building. Furthermore, this required escalation to the manufacturer’s service centre, replacement of the receiver units with models tuned to a conflict-free frequency band, and full re-commissioning of the wireless audio system.

Technology Used

Key Outcomes & Value Delivered

Unified Collaboration Environment — Six rooms from a compact 12 ft meeting space to a 1,200 sq ft Townhall all running on a standardised Yealink Microsoft Teams Rooms ecosystem. One consistent experience, regardless of which room a tenant walks into.

Every AV project is ultimately measured not by the equipment list, but by what it enables. At OmneNEST Mumbai, the outcomes were tangible across every dimension of the brief.

Flexible Boardroom Architecture — Boardrooms 2 and 3 can now operate independently for concurrent meetings or merge into a single 35 ft combined conference suite at the push of a button a capability the facility simply did not have before.

Professional Townhall AV — As a result, the Town Hall can host all-hands meetings, hybrid events, and large-format presentations with full wireless microphone freedom, 12-speaker distributed audio, and multi-camera video conferencing. Furthermore, this represents a significant step up from what most co-working facilities offer.

Legacy Equipment Preserved — The team integrated the existing Poly hardware in Boardroom 1 and Meeting Room 2 into the new AV framework rather than replacing it, protecting the client’s prior investment while delivering a consistent and upgraded user experience.

Complex Technical Issue Resolved On Time — As a result, Allwave AV’s engineering team identified and diagnosed an RF frequency clash in the Town Hall wireless audio system. Furthermore, they escalated the issue to the manufacturer and resolved it without delaying the go-live date.

12-Month Hardware Warranty — Full warranty cover on all installed equipment, backed by Allwave AV’s post-handover support structure for ongoing peace of mind

IMPLEMENTATION PROCESS

Phase 1 – Site Survey & AV System Design

In addition, AllWave’s engineering team conducted detailed site assessments, workflow analysis, and collaboration requirement studies. Furthermore, custom AV schematics and room-specific technology designs were developed to meet operational objectives.

Phase 2 – Procurement & Pre-Configuration

All hardware was sourced, quality checked, and pre-configured before deployment. AV equipment, conferencing devices, network infrastructure, DSP processors and control components were prepared to minimize on-site implementation time.

Phase 3 – Installation & Integration

The project involved structured cabling, equipment mounting, AV rack integration, network configuration, display installation, camera deployment, and audio system implementation. In addition, existing client-owned equipment was successfully integrated into the new ecosystem.

Phase 4 – Commissioning & Performance Optimization

In addition, engineers configured Microsoft Teams Rooms, programmed DSP audio processing, optimized camera tracking functions, tested room-combining logic, and calibrated audio performance throughout the facility.

In addition, special attention was given to resolving RF interference challenges within the Town Hall wireless microphone system, ensuring stable operation across all event scenarios.

Phase 5 – User Training & Handover

In addition, comprehensive user training sessions were conducted covering room operation, video conferencing workflows, content sharing, room scheduling, and troubleshooting procedures. Furthermore, complete system documentation and warranty support information were provided.

Results & Impact

The OmneNEST Mumbai project didn’t just upgrade a few meeting rooms it transformed the entire facility into a smart, enterprise-ready workplace built for the way teams actually work today.

Across all six spaces, tenants now have a standardised Microsoft Teams Rooms experience with seamless hybrid meeting capability. In addition, this applies whether they are a two-person startup or a 40-person team running an all-hands. Furthermore, the divisible boardroom setup gives the facility a level of flexibility that most co-working spaces do not offer. Meanwhile, AI-powered 4K cameras with intelligent tracking and a DSP-controlled distributed audio system ensure that every call sounds and looks professional, not patched together.

As a result, content flows cleanly to every display across boardrooms and the Townhall. Furthermore, room scheduling is integrated and frictionless. In addition, existing Poly equipment was absorbed into the new system rather than written off, which ensured the client’s prior investment continued to deliver value. Finally, a complex RF interference issue was caught, resolved, and closed within the original timeline—no delays, no excuses.

What OmneNEST now has is not just working AV. It’s a future-ready infrastructure that can scale as the facility grows and as workplace technology continues to evolve.

Planning an AV upgrade for your workspace?

Whether you’re setting up a single boardroom or equipping an entire facility, Allwave AV Systems brings 25+ years of enterprise AV expertise to every project from design to handover.

Get in touch allwaveav.com [Talk to Our AV Team]

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