Project Overview

AllWave AV Systems delivered integrated AV solutions at a corporate facility in Trichy. The project covered two meeting rooms, the reception area and the Learning & Development (L&D) training room.

The 10-person and 15-person meeting rooms received Yealink MeetingBoard 65 Pro and 75 Pro solutions, respectively. These systems support Microsoft Teams video conferencing, wireless content sharing and interactive collaboration. Samsung 65-inch and 75-inch 4K UHD professional displays were also installed. One display serves the reception area, while the other supports training sessions and presentations in the L&D room.

AllWave managed the end-to-end AV integration. The scope included system planning, equipment installation, configuration, testing and commissioning. It also covered User Acceptance Testing (UAT), documentation and end-user training. During Microsoft Teams calls, an intermittent video-quality issue occurred on the Yealink MeetingBoard. The issue was reported to the OEM for technical investigation.

The completed installation established an integrated AV environment across all designated spaces. The meeting rooms support collaboration, while the reception display enables corporate communication. The L&D display provides dedicated support for employee training and presentations.

About the client

The client is a technology services organisation that works with businesses on digital transformation and technology-led initiatives. In a corporate environment, reliable audiovisual infrastructure supports everyday communication, internal collaboration, presentations and employee training.

For its Trichy facility, the requirement covered different workplace applications, from smaller group meetings and larger team discussions to reception-area communication and Learning & Development sessions. Each area required a display and collaboration setup appropriate to its intended use.

AllWave AV Systems implemented room-specific solutions using Yealink collaboration technology and Samsung professional displays, with the objective of providing practical and easy-to-use AV facilities across all four areas.

Business Challenges

1: Meeting Room AV Integration

Integrating the Yealink MeetingBoard systems, CTP25 touch controllers and WPP30 wireless presentation devices across the 10-person and 15-person meeting rooms to support video conferencing, presentations and interactive collaboration.

2: Professional Display Installation and Connectivity

Installing Samsung 4K UHD professional displays in the reception area and L&D training room, with appropriate mounting arrangements and required connectivity for their intended applications.

3: Completing Display Installation Within the Planned Timeline

Coordinating the installation, configuration, testing and commissioning activities for both Samsung professional displays within the scheduled one-day installation window.

4: Video Blur During Microsoft Teams Calls

During Microsoft Teams testing, the Yealink MeetingBoard video became blurred approximately four to five seconds after a call started before returning to clear video. The issue required further investigation by the equipment manufacturer.

Solutions:

Integrated Meeting Room Collaboration Systems

AllWave installed the Yealink MeetingBoard 65 Pro in the 10-person meeting room and the Yealink MeetingBoard 75 Pro in the 15-person meeting room. Each system included a Yealink CTP25 touch controller and WPP30 wireless presentation device. The integrated systems provide video conferencing, interactive touchscreen functionality, whiteboarding and content-sharing capabilities.

Samsung 4K UHD Professional Display Installation

AllWave installed a Samsung 65-inch 4K UHD professional display (BE65FX-H2) in the reception area and a Samsung 75-inch 4K UHD professional display (BE75FX-H2) in the L&D training room. Wall mounting and required connectivity activities were coordinated as part of the installation.

Scheduled Installation and Commissioning

The installation activities for both Samsung displays were coordinated to meet the planned one-day schedule. The work included mounting, connectivity coordination and commissioning checks.

Technical Escalation to Yealink OEM Support

AllWave observed and documented the intermittent video blur during Microsoft Teams calls, reported the issue to Yealink OEM technical support and escalated it for further investigation. The team is awaiting the manufacturer’s findings and recommended corrective action.

Scope of work:

AllWave AV Systems delivered AV solutions across the client’s 10-person and 15-person meeting rooms, reception and Learning & Development (L&D) training room. The meeting rooms feature Yealink MeetingBoard 65 Pro and 75 Pro systems, CTP25 touch controllers and WPP30 wireless presentation devices.

The scope also included Samsung 65-inch and 75-inch 4K UHD professional displays for reception and training applications. AllWave was responsible for equipment installation, mounting, connectivity, system configuration, testing, User Acceptance Testing (UAT), end-user training, documentation and final handover.

The project involved coordinating installation and commissioning activities across all four areas. During testing, the team noticed intermittent video blur during Microsoft Teams calls and reported the issue to Yealink technical support for investigation.

Project Outcomes

The project provided the client’s Trichy facility with AV capabilities tailored to the requirements of its meeting rooms, reception and employee training environment.

• Hybrid collaboration: Integrated Yealink systems support video conferencing, content sharing and interactive whiteboarding in the meeting rooms.
• Presentation and training: Samsung 4K UHD professional displays provide dedicated screens for reception communication and L&D presentations.
• Simplified interaction: Touch controllers and wireless presentation devices provide access to the meeting room systems’ collaboration and presentation functions.
• Consistent AV environment: All four designated areas received solutions selected for their intended applications.

These outcomes reflect the capabilities delivered through the installed equipment. The available project information does not quantify improvements in productivity, meeting efficiency or operating costs.

Technology & AV Systems Used

10-Person Meeting Room

• Collaboration System: Yealink MeetingBoard 65 Pro
• Touch Controller: Yealink CTP25
• Wireless Presentation: Yealink WPP30
• Key Features: 4K interactive touchscreen, integrated camera, microphone array and speakers, video conferencing, wireless content sharing, interactive whiteboarding and auto-framing/speaker-tracking capabilities.

15-Person Meeting Room

• Collaboration System: Yealink MeetingBoard 75 Pro
• Touch Controller: Yealink CTP25
• Wireless Presentation: Yealink WPP30
• Key Features: 4K interactive touchscreen, integrated camera, microphone array and speakers, video conferencing, content sharing, interactive whiteboarding and auto-framing/speaker-tracking capabilities.

Reception

• Display: Samsung 65-inch 4K UHD Professional Display (BE65FX-H2)
• Installation: Wall-mounted display
• Application: Reception communication and USB-based content playback.

L&D Training Room

• Display: Samsung 75-inch 4K UHD Professional Display (BE75FX-H2)
• Installation: Wall-mounted display with required connectivity and cabling.
• Application: Training sessions, presentations and professional content viewing.

Key Technologies

Yealink MeetingBoard Pro collaboration systems, Yealink CTP25 touch controllers, Yealink WPP30 wireless presentation devices, Samsung 4K UHD professional displays, video conferencing, interactive whiteboarding and wireless content sharing.

RESULTS & IMPACT

The AV implementation was completed across the two meeting rooms, reception and L&D training room at the client’s Trichy facility. Both Samsung professional display systems were commissioned within the planned one-day installation schedule.

The installation established the intended AV functionality across the designated spaces, including integrated meeting room collaboration, professional display presentation and reception content playback. Testing and User Acceptance Testing (UAT) formed part of the project delivery process.

During Microsoft Teams testing, an intermittent video blur issue was identified on a Yealink MeetingBoard. The issue was documented and escalated to Yealink OEM technical support. The root cause and corrective action remain pending confirmation.

Conclusion

The Trichy project demonstrates AllWave AV Systems’ capability to deliver enterprise AV integration across meeting rooms, reception and employee training spaces.

By implementing Yealink MeetingBoard Pro collaboration systems and Samsung 4K UHD professional displays, AllWave addressed the different audiovisual requirements of each area through a coordinated installation and commissioning process.

The project covered the implementation lifecycle from requirement verification and AV planning through equipment installation, configuration, testing, UAT, training and handover. The outstanding Yealink video blur issue has been escalated to the OEM and remains subject to further technical investigation.

For organisations planning corporate AV integration, meeting room video conferencing, wireless presentation or professional display installations, AllWave AV Systems delivers solutions aligned with the functional requirements of each workspace.

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